2022 AISES National Conference 
October 6 - 8, 2022 | Palm Springs, California

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Frequently Asked Questions

Dear AISES Friends, Guests, and Family:

Meeting safely in-person at the 2022 AISES National Conference is our priority, therefore, we would like to share the City of Palm Springs COVID-19 updates. The conference hotels have health and sanitation commitment statements and the Palm Springs Convention Center has Safety Measures posted at its website.

Our greatest concern is the health and safety of our staff, conference participants, and guests. We ask that you take personal responsibility for your health and safety and protect the health and safety of others around you.

Please refer to the Centers for Disease Control and Prevention’s (CDC) website and the links previously provided for up-to-date information. AISES will follow all CDC guidelines relating to the COVID-19 virus and variants. 

Thank you in advance for taking safe and protective measures against the spread of the COVID-19 virus and variants and helping to provide a healthful gathering of the AISES family in Palm Springs, California.

We look forward to seeing you in Palm Springs, October 6 - 8, 2022.
 

Attendee Registration

Health and Safety Policy

Attendees must agree to abide by all COVID-19 policies and recommendations made from the State of California, City of Palm Springs, Renaissance Palm Springs, Hilton Palm Springs, Hyatt Palm Springs, Margaritaville Resort, and Palm Springs Convention Center. This could include but is not limited to social distancing procedures, mask mandates, temperature checks, and participants questionnaires. The Palm Springs Convention Center communicates frequently with industry experts, healthcare professionals, representatives of the Centers for Disease Control and Prevention (CDC), and others, to stay apprised of any changes in the COVID-19 situation and will make appropriate policy changes as needed. Anyone not abiding by these policies will be asked to leave the conference. Within two weeks of the event AISES will notify all participants of the most recent policies so they may prepare accordingly.

AISES asks that you take personal responsibility for your health and safety and protect the health and safety of others around you.

Do you have something I can provide to my work/school that supports my intention to attend the conference?

Yes, here is a template letter that you can customize to provide to your work or school.

Are meals included in the conference registration?

Yes, see the schedule below.

Date

Full Conference Registration
(Wednesday - Saturday)

STEM Day Only
Conference Registration
(Wednesday Only)

College Fair and
Friday Only Conference Registration
  Food Included w/Full Conference Registration and specific registration types Food included w/STEM Registration Food included w/College Fair and Friday Registration
Wed. Oct 5 Lunch (STEM Day, Coding and Music Workshop and mini-Hackathon only) Lunch N/A
Thurs. Oct 6 Appetizers at Networking Event and College Hackathon Dinner N/A N/A

Fri. Oct 7

 Professionals Breakfast and Lunch for College Fair attendees N/A Lunch

Sat. Oct 8

 Student Awards Luncheon and Closing Dinner Banquet N/A N/A
Note: Schedule Subject to Change
  • STEM Day, Coding and Music Workshop and mini-Hackathon: Pre-college student registration type.
  • College and Career Fair: All who attend
  • Networking Event and Closing Banquet: All registration types
  • College Hackathon: College student registration type
How do I modify my National Conference registration record?

You may modify your registration or make a credit card payment, please log into the registration system.

Your login credentials can be found on the registration confirmation page that was emailed from conference@aises.org to you at the time of registration. The login credentials are the email address used for the registration record and the password in your confirmation email. If you need assistance, please contact us at (505) 765-1052 or conference@aises.org.

What is the attendee payment policy?

Check: If you are paying by check, please make payable to AISES. Include a copy of your invoice or reference your registration record number and attendee name and mail to:

AISES
Accounts Receivable
6321 Riverside Plaza Lane NW, Unit A
Albuquerque, NM 87120

AISES Tax ID # 73-1023474

Purchase Order: If you are paying by Purchase Order (PO), please email a copy to conference@aises.org by September 21. Please reference the 2022 AISES National Conference on the purchase order.

Early Registration: To receive the early registration rates, FULL PAYMENT must be received by August 12, 2022; including purchase order payments. Registrations and/or payments received after August 12 are subject to higher registration rates.

Pre-Conference Registration: The pre-conference registration deadline is September 21, 2022. To receive the pre-conference rates, FULL PAYMENT must be received by September 21, including purchase order payments. All registrations received after 5 p.m. (Mountain Daylight Time) September 21 will be subject to the onsite registration rates.

What is the cancellation and refund policy?

AISES will grant a full refund less a 10% processing fee to any individual who cancels their registration no later than August 26, 2022. Individuals who cancel their registration on or before September 7 will be charged 50% of their registration fee. No refunds for cancellations will be granted after September 7. Cancellation and refund requests must be emailed to conference@aises.org.

What is the AISES National Conference cancellation policy?

AISES assumes no liability to event registrants (whether they attend the event in person or virtually) on account of any loss or damage resulting from any delay, failure, or cancellation with respect to its National Conference if such delay or failure is caused, in whole or in part, by acts of God, strikes, lockouts, riots, acts of war, earthquake, fire, explosions, situations that make it inadvisable to travel or gather in large groups, or other events, including occurrences or causes beyond the control of AISES (each a “Force Majeure Event”).

If AISES should have to cancel its National Conference (whether it be a combined in person and virtual live event, an all-in person event, or an all-virtual live event) for a reason other than a Force Majeure Event, registrants will be given the option of a refund for their registration fees according to the AISES registration cancellation policy as noted here/or listed above, or to donate their registration fees to AISES.

What is AISES data collection policy?

AISES collects personal information during event registration. Individuals registering agree that AISES may collect, use, and disclose personal data which is provided by registering for the event. AISES may share attendee information with exhibitors, sponsors, and organizational partners for the purposes of resource sharing, hiring, and recruiting. AISES does not share data it collects with other groups. This is in accordance with our data protection at https://aises.org/privacy.

What is AISES Code of Conduct?

All conference participants are expected to adhere to the AISES Code of Conduct. Anyone who violates the code will be asked to leave the conference immediately. You agree that you, and any participants registered by you, have reviewed, and agree to abide by the AISES Code of Conduct.

College and Career Fair

How do I reserve exhibitor space for the College and Career Fair?

It is simple! Just go to this link - Exhibitor Registration, choose “New Registration”, enter your email, agree to the AISES terms and conditions, select exhibitor, and complete the registration form.

When will the College and Career Fair take place?

The College and Career Fair takes place at the Palm Springs Convention Center on Friday, October 7, from 9:00 a.m. to 4:00 p.m.

Where can I find a list of College and Career Fair participants (exhibitors)?

Over 200 exhibitors take part in the College and Career Fair. You can find an up-to-date exhibitor list here: https://conference.aises.org/exhibitors.

Hotel and Travel

Where can I find hotel and travel information for the conference?

Go to this link for list of hotels, rates, cut-off dates, on-line hotel reservations, and information on airport and ground transportation  https://conference.aises.org/attendees/travel.

What are the ground transportation options while in Palm Springs?

The Palm Springs International Airport offers a variety of ground transportation options, from major rental car companies to taxicabs, limousines, and Rideshare companies (Lyft/Uber) all conveniently located across from the terminal building. Those traveling with a group may want to consider renting a vehicle or sharing a cab or ride share (Lyft/Uber) to save money and for added convenience.

Media/Advertisement

Will video recordings and photographs be taken during the conference?

AISES and authorized representatives will be photographing, videotaping, and web streaming at various events throughout the 2022 AISES National Conference. Please be aware that by participating in the conference you are consenting to the use of your image by AISES and its authorized agents for promotion purposes only. Please note, all photos are available for personal use, and commercial use will require written consent from AISES. Please email Montoya Whiteman (mwhiteman@aises.org), Senior Director of Marketing with your photo request. Photos will be available 3-4 weeks after the National Conference.

Are media and press allowed to cover the conference?

AISES welcomes the media and press to cover the event. We ask that media and press connect with Montoya Whiteman (mwhiteman@aises.org), Senior Director of Marketing, before the conference by email. AISES will provide a media kit and an AISES media badge that will identify the media and press to attendees. Please note there are several events in which the media and press is not allowed to participate or cover for privacy reasons.

Is there a contact for publicity and news opportunities with my tribe or organization?

If you would like to develop a story or conduct an interview ahead of the National Conference, contact Montoya Whiteman, Senior Director of Marketing at mwhiteman@aises.org.

Can I advertise in the conference program?

Only AISES Turquoise, Jade, and Medallion Gemstone Sponsors can place an advertisement in the National Conference program as part of their package. No advertising is sold for the program. However, you can advertise in the Fall/AISES Conference Issue of Winds of Change magazine which is in all attendee bags at the conference! Please see the media kit here: https://woc.aises.org/about/print-advertising or contact Candace McDonough, Senior Development Officer, at cmcdonough@aises.org.

Membership/Membership Events

How do I become an AISES member to receive member conference registration discounts?

To take advantage of AISES Member registration discounts, you must be a current AISES member. To become a member or renew your membership, go to  http://www.aises.org/membership. If you need further information about AISES Membership, please contact the Engagement and Advocacy Department at membership@aises.org or (505) 765-1052.

What is the Professionals Networking Reception?

This fun and interactive event welcomes professional and student members that are about to become professionals to network in a comfortable setting. Students will also be able to interact with Professional Chapter representatives and talk about professional membership. The event is intended for professionals and college students that will soon be entering the work force. Space is limited. Light hors d’oeuvres will be served. Ticket prices are $20 which may be purchased at the time of conference registration. To register for the conference, please visit https://conference.aises.org/attendees/registration.

What is the Sequoyah Breakfast and Ceremony?

The Sequoyah Breakfast is an event honoring AISES Lifetime Members. All Sequoyah Fellows are invited to attend at no cost; however, RSVP/Registration is required. In addition, there will be an honoring ceremony for the new 2022 Sequoyah Fellows. The breakfast is Saturday, October 8 from 7:00 a.m. – 9:15 a.m. Check-in begins at 6:30 a.m. See conference agenda for location.

Sequoyah Fellows must go to this link to RSVP/Register using the password that will be emailed to you by August 9. If you haven’t received the email, please contact membership@aises.org.

The registration deadline for the Sequoyah Breakfast is September 23.

Is a RSVP required for the Sequoyah Breakfast and Ceremony?

Yes! Due to limited space, all Sequoyah Breakfast attendees are required to RSVP/Register. Sequoyah Fellows must register by September 23. Please go to the Sequoyah Breakfast and Ceremony registration link to confirm your attendance.

Other

Is FREE Wi-Fi available during the AISES National Conference?

Yes, there is complimentary basic internet. This internet is for basic web browsing such as checking email, social media, and instant messages. Please note that this connection is not sufficient for streaming, video calls, and other large bandwidth applications.

What are the dates and locations of the AISES National Conference?

2022 - October 6-8
Palm Springs Convention Center
277 N Avenida Caballeros
Palm Springs, CA 92262

2023 - October 19-21
Spokane Convention Center
334 W Spokane Falls Blvd
Spokane, WA 99201

2024 – October 3 – 5
San Antonio Henry B. González Convention Center
900 E Market Street
San Antonio, TX 78205

2025 – October 2 – 4
Minneapolis Convention Center
1301 2nd Ave S
Minneapolis, MN 55404

Resumes

Why should I upload my resume to a candidate database?

AISES college students and professionals attending the National Conference will have access to hundreds of industry partners seeking candidates for internships and jobs! By uploading your resume, potential employers can review your information ahead of the conference and throughout the year. Over the years, thousands of AISES members have found their dream jobs through AISES.

Upload your resume to the AISES Career Hub at https://careers.aises.org/

Should I bring hard copies of my resume?

Absolutely! Plan to bring 20-30 copies of your resume to share with partners recruiting for interns and full-time positions. If you need assistance updating your resume/CV, AISES professionals will be on hand in the Resume Room to help you fine tune resume points. You can also print a maximum of five extra copies in the AISES Resume room. Please check the conference agenda for the Resume room location and times of availability.

Sessions/Research Presentations

Each year, AISES seeks speakers to provide education and training for its membership and the larger community on various STEM topics. We value you as a speaker. If selected to present, review the guidelines below.

What is the layout and equipment available in Session Rooms?

Session rooms will be equipped with a projector, screen, presentation clicker, and Windows computer with internet access and connected to an in-room sound system. Each room will also have a podium with microphone, head table and chairs. All rooms will be pre-set. Please do not rearrange the room.
 
You may use your own computer if it is HDMI compatible or if you have an HDMI adapter. AISES will not support computers that do not have an HDMI connection. We ask that if you use your own computer that you reconnect the presentation laptop at the end of your session for the next presenter.

How should I format my presentation?

Please bring any presentation materials on a flash drive or other USB storage device. Presentation laptops are not equipped with CD/DVD drives. For optimal display PowerPoint presentations should be in the 16:9 format. AISES recommends bringing any videos you wish to play on a USB storage device. Internet bandwidth is limited and may cause videos streamed online to lag.

Is there an AISES National Conference PowerPoint presentation Template?

Yes, the AISES National Conference PowerPoint can be downloaded here. 

Do session and research presenters receive a discount on National Conference registration?

Each accepted session proposal will receive up to two full conference registrations discounted by 50%, regardless of how many presenters are participating in the session.

Complete research abstracts submitted by July 22 will receive a 100% discounted registration.

Complete research abstracts submitted between July 23 and August 26 will receive a 50% discounted registration.

Complete research abstracts will still be accepted AFTER August 26 and BY September 9, but there will be no registration discount.

Incomplete research submissions will not be accepted until the date they are complete. Incomplete research submissions include missing names, titles, and/or components of the abstracts.

To submit a Research abstract by the September 9 deadline, log on to, https://conference.aises.org/agenda/research.

Accepted session and research presenters will receive a discount code by email. Register for the conference AFTER you have received your discount code.

When is poster research presentation setup and teardown in the Exhibit Hall?
  • Setup: Friday, October 7 from 8:00 a.m. to 9:00 a.m.
  • Teardown: Friday, October 7 from 5:00 p.m. to 8:30 p.m.

Sponsorship/Exhibitors

How can my organization become a conference sponsor?

Sponsorship helps bring the AISES Family together for the National Conference and aids us in delivering quality programs throughout the year. Partners enjoy being a part of the conference, increased visibility, and year-round access to the AISES membership. To learn about sponsorship, see our 2022 Partnership Guide and contact our Chief Development Officer, Kellie Jewett-Fernandez at kjfernandez@aises.org.

Do tribes and tribal enterprises participate in the National Conference?

Yes! AISES collaborates with tribes from across the country and we welcome tribal businesses to participate as session presenters, event sponsors and exhibitors at the College and Career Fair. The AISES National Conference is a great place to recruit top Indigenous STEM talent and your investment aids in advancing our mission to increase the representation of Indigenous peoples in STEM studies and careers. For more information about becoming a Native Circle Sponsor, visit the conference website here: https://conference.aises.org/sponsors/native-circle

When can exhibitors move into the Exhibit Hall?
  • Move-in: Thursday, October 6 from 7:00 a.m. to 5 p.m.
  • Move-out: Friday, October 7 from 5:00 p.m. to 8:30 p.m.
Why should exhibitors attend the exhibitor orientation?

The orientation is for first time and returning exhibitors. AISES will provide a brief overview of the organization, highlights for the National Conference, discuss ‘housekeeping’ topics for the College and Career Fair floor and answer any questions you have about the event or the AISES membership. The virtual orientation will be held on September 22 from 2:00 p.m. - 3:30 p.m. MT. Your organization’s primary contact will receive the zoom link and calendar hold.

STEM Activity DAY

What is STEM Activity Day?

STEM Day is a fun interactive day of activities that includes hands-on STEM activities for middle school and high school students, and educators. Start your AISES National Conference off with this engaging and helpful afternoon of STEM activities and information. This event is sponsored by The Boeing Company and include chances to win great prizes! STEM Activity Day will feature a Marketplace where pre-college students can visit a variety of booths to learn more about AISES pre-college opportunities and gain valuable professional development skills such as resume building, college application tips, AISES opportunities and more! Join us on Wednesday, October 5 from 12:00 p.m. to 4:00 p.m.!

Are meals provided during STEM Activity Day?

Lunch and beverages are included with STEM Activity Day registration.

Who can attend STEM Activity Day?

Middle and high school students and educators.

Our Sponsors